PTO Management Case Study | HR Automation
Back to Case StudiesPTO & Leave Management System
Structured system to request, approve, and track PTO and leave across offices and time zones.
This HR AI automation case study explores PTO & Leave Management System. Tags: HR, Workflow Automation, Integration, Reporting, Make.com, Retool, AI Automation.
-80%
HR Reconciliation Time
Eliminated
PTO Errors
Full
Leave Compliance
Overview
A company with 300+ employees needed a structured system to request, approve, and track PTO and leave across offices and time zones. The system reduced HR reconciliation time by 80% and eliminated PTO errors.
Challenges
PTO requests happening via emails and spreadsheets
No centralized balance tracking
HR spending hours reconciling time off
No visibility into team coverage
Compliance risk for tracked leave categories
What We Delivered
Custom rules engine for accruals, carryovers, and country-specific regulations
Automated balance calculations with approval hierarchy
Employee self-service portal for requests
Manager approval interface
Calendar with team coverage view
Calendar sync (Outlook/Google) and payroll export
Tech Stack
Node.js, PostgreSQL, Next.js, OAuth2, Calendar APIs
Tags
Results
-80%
HR Reconciliation Time
Eliminated
PTO Errors
Full
Leave Compliance
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