Onboarding Case Study | HR Automation
Back to Case StudiesEmployee Onboarding OS
Standardized and automated onboarding for new hires across multiple departments and locations.
This HR AI automation case study explores Employee Onboarding OS. Tags: HR, Workflow Automation, AI Implementation, Integration, OpenAI, Make.com, AI Automation.
-60%
Onboarding Time
Zero
Provisioning Errors
Achieved
Day 1 Productivity
Overview
A fast-growing services company needed to standardize and automate onboarding for new hires across multiple departments and locations. The system reduced onboarding time by 60% and enabled new hires to be productive on Day 1.
Challenges
Onboarding steps differed from team to team
Equipment provisioning was inconsistent
Access permissions manually assigned
HR had no visibility into onboarding status
New hires waited days for proper setup
What We Delivered
Node.js microservices with PostgreSQL data model
Automated account creation (Google Workspace / Azure AD)
Checklist-based onboarding flows with auto-assigned tasks
Manager dashboard showing progress of all new hires
AI assistant for new-hire questions on policies and tools
Automated reminders and escalation rules
Tech Stack
Node.js, PostgreSQL, Next.js, Azure AD/Google Workspace APIs, OpenAI
Tags
Results
-60%
Onboarding Time
Zero
Provisioning Errors
Achieved
Day 1 Productivity
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