Fitness Studio OS

Fitness & Wellness

End-to-end fitness operations platform with AI virtual coach, member dashboards, affiliate system, and automated workflows.

-38%

Admin Workload

4× faster

Lead Conversion

+73%

Member Engagement

Overview

A boutique fitness studio chain needed a unified platform to manage memberships, coaching, scheduling, and communication. The solution consolidated 7 disconnected tools into one AI-powered platform with virtual coaching, affiliate tracking, and automated retention workflows.

Challenges

Disconnected tools for membership, coaching, scheduling, and communication

No centralized member data (progress, goals, attendance, nutrition logs)

Follow-ups & retention workflows were 100% manual

No ability to track affiliate referrals or pay commissions

Coaches overloaded with repetitive Q&A from members

What We Delivered

Custom full-stack member dashboard with progress tracking

AI Virtual Fitness Coach (RAG + LLM) answering member questions 24/7

Affiliate & referral engine with commission tracking

Coach command center with churn alerts and prioritization

Sales & retention automations with lead nurturing

7 tools consolidated into 1 unified platform

Tech Stack

Next.js full-stack app, PostgreSQL, OpenAI RAG for virtual coach, Twilio for notifications, Stripe for payments, Custom affiliate engine

Results

-38%

Admin Workload

4× faster

Lead Conversion

+73%

Member Engagement

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